PRIVACY POLICY

Personal Data Protection Charter

Static-Cars Association

1. Purpose of the Charter

The purpose of this charter is to explain, in a transparent manner, how the Static-Cars Association, located at 1495 Sart-Dames-Avelines, Chemin des Dames Avelines 34 (hereinafter referred to as “the Association”), collects, uses, and protects the personal data of internet users, visitors, and participants.

This policy applies to all data processing carried out by the Association, whether via the website https://static-cars.be or through any other means related to its activities and operations.

2. Definitions

For the purposes of this Charter:

Personal data and data subjects have the meaning defined by Regulation (EU) 2016/679 (GDPR);
Internet user: any person who visits or uses the website;
Visitor / Participant: any person taking part in activities organized by the Association.

3. Data Collected

a) Browsing Data

When visiting the website, certain data is collected automatically:

IP address;
data collected via cookies (see the Cookie Policy available on the website).

b) Participation and Registration Data

When you contact the Association or participate in its activities, we may collect:

identification data: last name, first name, photograph;
contact details: private address, telephone number, mobile number, email address;
personal information: age, date of birth, nationality, profession, company, position;
vehicle-related information: make, model/type, year, license plate number.

Once your participation is confirmed, this information becomes Visitor data.
👉 Banking and payment details are never collected by the Association; they are processed exclusively by banking institutions.

4. Purposes of Processing

The data collected is used solely within the scope of the Association’s activities, in particular for:

Browsing Data

enabling access to the website and its content;
improving the user experience;
compiling traffic statistics.

Registration and Participation Data

managing registrations and requests;
organizing events, competitions, and activities;
communicating with participants;
promoting the Association’s activities.

5. Legal Bases for Processing

Processing is based on:

the proper functioning of the website and improvement of its content;
the Association’s legitimate interest in organizing and promoting its activities;
the consent of the data subjects, where required.

The Association ensures that the impact of such processing is limited and that the rights and freedoms of the data subjects are respected.

6. Data Retention Period

Reservation and participation data is retained for the duration necessary to provide the service, and for two (2) years thereafter;
Certain data may be retained for a longer period if required by law or with your consent.

7. Data Sharing and Security

Personal data is accessible only to:

members and volunteers of the Association involved in organizing and managing activities;
in strict compliance with a duty of confidentiality.

Data is never sold or used for external commercial purposes.
Certain contact information may be shared between participants solely for the purpose of organizing activities.

The Association implements appropriate security measures to protect your data against loss, unauthorized access, or misuse.

8. Your Rights

In accordance with the GDPR, you have the following rights:

right of access to your data;
right to rectification;
right to erasure;
right to restriction of processing;
right to data portability;
right to object.

Requests may be submitted by:

email: info@static-cars.be
mail: Association Static-Cars – 1495 Sart-Dames-Avelines, Chemin des Dames Avelines 34

You will receive a response within a maximum period of one month.

9. Requests and Complaints

For any questions regarding the processing of your personal data, you may contact the Association using the details above.

📅 Charter established on July 15, 2024, in Sart-Dames-Avelines